Sometimes you might find yourself in a meeting without your laptop.
In spite of that you had decided to always take notes during meetings using the computer, you now have to take notes by hand.
If you, like I, prefer to always take notes on regular paper, the notepad will be your tool during all meetings.
Sifting out takes time
You want to get going with the tasks you were assigned to do during the meeting as soon as possible once the meeting is over, so you skim through your notes to identify the tasks you need to do.
In a best-case scenario, you have made notes in one of our Som smort!-mötesblock (Notepads for smoother and better note-taking during meetings) and will then not have to gather anything, since the to-do-tasks are neatly noted at the bottom of the page.
But if you do not have such a tool or note-pad at hand yet (or do not have it with you to the meeting), you will have to spend time looking through your notes and sifting out the tasks you need to proceed with.
Less work afterwards
If you can gather and get started on the tasks you got the responsibility to complete faster and easier, you will feel less frustrated while summing the meeting up and doing any supplementary work that is needed after the meeting, and you will then have more time to do what you actually need to do.
Get yourself a method you consistently use to highlight “this is a to-do-task”, regardless what circumstances you are taking notes in.
- Decide how you from now on will mark or highlight a to-do-task while taking continuous notes.
It can for instance be:
- That you mark the task using a yellow highlighter
- That you circle the task
- That you put the task in some form of brackets
- That you draw a star in front of the tasks
- That you write “TD:” before the task, as in “To Do:”
- The next time you are in a meeting and taking notes, or the next time you are on the phone and making note of what you agree upon, mark the tasks you say you will do using the highlighting-method you have decided to use.
- After the meeting is over or you have hung up the phone, you only need to look for your markings and quickly add the tasks to your to-do-list in whatever format it is in.
Move quicker from promise to action
Even if you are short on time and need to dash off to the next meeting right away, you will be able to make sure that nothing gets neglected or forgotten. It will simply be easier for you to move from promising to do something to getting it done.
What is your way?
What is your way of taking note of the tasks you say you will do during a meeting? Write a comment to share your ways of working.