Help yourself remember your structure
Datum: 2026-04-28 08:15
There are so many digital tools to use and so much structure to set. Most apps and services offer so many different features that they can be used by people with very different work methods, who, therefore, utilize different parts of the app for different purposes. This means that you largely need to shape the structure of how you work with each tool (perhaps with my support in some form)
For you who prefer listening to reading, this post is also available as an episode of the ""Done!"" podcast:
How to do it
You decide that in [this ] part of the app, [this ] information should be located, [this ] should be written in [this ] box, and when you want to mark that [this ] is done, you do [this ].
When you have formatted this part of the structure, everything is clear to you, but when a lot of water has flowed under the bridges in a few weeks, it is no longer as clear. You have made many other decisions about how your work should be, and you can’t quite remember what you decided on. “Was it like this, or something else?”
An easy reminder
Therefore, make it easy for yourself to be reminded of what you decided on.
Do this
- Choose an app or service where you have recently shaped or refined the structure.
- Find a place to remind yourself of what you decided on that you can’t miss when using the app. The question I received from a reader that sparked this text was about OneNote.
- Create an “Instructions” note at the top of your notebook in OneNote, where you describe what information you should write in OneNote (and what belongs elsewhere).
- Or, pin a note at the top of Google Keep (if that is the tool in question).
- Or, create a “How to” bucket in Microsoft Planner, where you add tasks that describe how the current board should be used.
- Or, create a “Readme.txt” file in the folder describing what documents and files should be located there.
That’s it!
More value for the effort
If you make it easy for yourself (and others you collaborate with) to remember the structure you have set, you will maintain it longer. Your refined work method will provide more value than if you keep it up for a while and then let it fizzle out. More value for the effort!
How do you do it?
How have you reminded yourself of the structure you have set? Write to me and tell me, I look forward to hearing from you.
(Need more tips for working in many digital tools? Check out how you can establish traffic rules for your apps and tools!)
You can get more!
If you want more tips on how to create good structure at work, there are many ways to get that from me - in podcasts, videos, books, talks and other formats.
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