Are you a time-optimist to the point that you often drive like a maniac the last bit just to make it in time for the meeting? ??Is it more common for you to rush off rather than stop for a moment and make sure you’ve got everything you need before you step out the door?
Wouldn’t it be nicer if you had greater margins so that you can relax a bit before you step into the meeting, so that you to a greater extent brought the things you needed for the day (and therefore didn’t have to think of demanding emergency solutions), so that you made an even better impression on your clients by always arriving on time, and so that you reduced the risk of harming yourself in a car crash???Be more accurate in your planning by making your own driving time list.
- In a spreadsheet (in a spreadsheet application on your computer or on a plain sheet of paper), create the columns “From” (indicating your office, home, or the place you usually have as a starting point), “To” and finally “Driving time”.
- The next time you drive somewhere, write where you were going in the “To”-column and how long it took to get there, in minutes, in the “Driving time”- column.??Perhaps it was in connection with the first meeting with a potential client, perhaps it was to one of your company’s offices where you have regular meetings to be on time for.
- Gradually you will build a database covering how long it actually takes for you to get from door to door; not how long you hope it will take or how long some site on the Internet says it should take.
- The next time you have a meeting at a location other than your office, check your driving time list for how long it took you to drive there last time.
- Enter the time you are driving as time being “occupied” in your agenda and if you work with a digital calendar (such as Outlook for example), set a reminder for 15 minutes before you need to go, so you make sure you are in the car at the right time.
Do you really need to measure the travel-time yourself?
Sure, you can find out the estimated travel time through route-planning services on the Internet, but by measuring the actual time from door to door yourself, you will include those minutes which are easily forgotten, but which are spent getting to and from the car, stopping for gas, and trying to find a parking lot.??In fact, my driving time list has cured my time optimism, at least with regards to how long it takes me to get from one place to another. So, I can only recommend you to get your own.
How do you do it?
How do you do to ensure that you arrive on time for meetings?
Leave a comment below!